One roof for every flat, bill and notice in your society.
From the society office down to a single flat, SocietyHub handles registration, maintenance collection, special funds, expenses, reports and resident communication. No registers, no spreadsheets, no chasing.
- 4 levels: society, building, floor, flat
- 5 roles with their own dashboards
- 4 billing cycles, 11-month yearly offer
How it works, from first setup to monthly close
Six steps take a society from an empty system to automated collection and reporting.
- 🏛️
Set up the society
Admin enters registration details, rules and the society head, then sets global preferences.
- 🧱
Build the structure
Add buildings and wings, floors under each, then every flat with type, area and parking.
- 👨👩👧
Onboard residents
Register owners, link tenants and lease documents, and mark each flat occupied or vacant.
- ⚙️
Define billing rules
Set amounts per building, owner and tenant rates, frequency, discounts, due dates and late fees.
- 💳
Collect and spend
Residents pay online or by cash and cheque. Accountants log expenses, which managers approve.
- 📊
Track and communicate
Dashboards, defaulter lists and statements update live, while reminders and notices go out automatically.
Every module and page, explained
Choose a module to see what it does and which pages it contains.
Special funds and the society wallet
Campaign-based collection
Need to repaint Wing B or fix the plumbing? Create a fund request with a target and deadline, send it for approval, then watch contributions arrive on a progress bar.
One wallet, many funds
Maintenance, emergency and amenity money stay in separate categories. Move money between them with an audit trail, and get an alert when a balance falls below your threshold.
11-month yearly rule
Residents who pay for the full year in advance are billed for 11 months. The discount is applied automatically at checkout.
Five roles, each sees what they need
Super Admin
Full configuration and access across the system.
Society Admin
Society-wide management, approvals and oversight.
Building Head
Runs one building: residents, rules and local notices.
Owner / Tenant
Pays dues, downloads receipts, raises complaints, reads notices.
Accountant
Records income and expenses, prepares reports and statements.
Built to be secure, quick and easy to grow
Layered architecture
Responsive web interface, business logic, data access and a normalized relational database with audit trails.
Security first
JWT sign-in, role-based permissions, encrypted financial data, PCI DSS-compliant payments and regular backups.
Performance targets
Pages respond in under 3 seconds, 500 or more concurrent users, and 99.9% uptime.
Works for everyone
Mobile-friendly, accessible, and available in Hindi, English and regional languages.
Integrations
Razorpay, PayU and Paytm, SMS and email gateways, cloud document storage and bank reconciliation.
Open REST API
Versioned endpoints with Swagger documentation and rate limiting.
Suggested stack: React or Angular, Node.js with Express or Spring Boot, PostgreSQL or MySQL, AWS S3 for files.
Twelve-month delivery plan
- Months 1 to 3Foundation: database, sign-in, society and building setup, flat and resident registration.
- Months 4 to 6Finance: billing engine, payments, basic expenses and reports, dashboards.
- Months 7 to 9Advanced: special funds, analytics, notifications, mobile polish.
- Months 10 to 12Launch: testing, training, go-live support, security hardening.
Ready to move your society off paper?
Start with the structure, then switch on billing. Each module can go live on its own.
Review the modules again